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Academic Personnel & Staff

All UC Merced staff, faculty, academic personnel, and student employees are required to comply with CalOSHA emergency COVID-19 Prevention Emergency Temporary Standards, UC COVID-19 Vaccination Program Policy, and UC Merced's Directive on COVID-19 Mitigation Measures (read full policy documents here). As we navigate forward together, this page will serve as a central resource for this policy and other information as we prepare for Fall 2021.

As of July 15, Employees must submit proof of COVID-19 vaccination, medical exemption, or religious accommodation.

Jump to Information for Faculty & Academic Personnel | Jump to Information for Staff

Submit COVID-19 Vaccination Proof or Exemption

Use one of the buttons below to either upload your COVID-19 vaccination card, request a COVID-19 vaccination medical exemption, or request a COVID-19 vaccination religious accommodation.  If you are a student employee, please submit through Student Health Services here.

Need Help Submitting Proof or Requesting Exemption?

Documents must be received at least two weeks prior to your return to campus. For example, if you plan to return to campus at the start of the Fall semester on August 18, your submission is required by August 4.

Information for Faculty & Academic Personnel

COVID Leave Options and Guidance

Visit the Academic Personnel page for specific COVID Leave Options and Guide for faculty, instructors, and other academic appointments.

Information for Instructors


Full capacity occupancy of our instructional classrooms and labs is expected. Only courses with prior approval from the academic senate may be taught in online, hybrid, or hyflex modalities.

  • Instructors and TAs with functional limitations due to medical condition can apply for medical accommodation through Disability Management Services

Instructional Spaces

Face coverings are required for students, regardless of vaccination status, at all times in the classroom. 

Vaccinated instructors may choose to wear a face shield instead of a mask. Unvaccinated instructors must wear a mask. Face coverings, including face shields, are available at no cost at several campus locations.  

Students who are not complying with masking requirements should be handed as outlined in the campus policy for “Dealing with Disruption”, which outlines steps for escalation: 

  1. Remind the unmasked student to put on a face covering. 
  2. If non-compliant, ask the student to leave the classroom. If the student refuses to leave, you may dismiss class early for the well-being of all.
  3. After class, report non-compliant students to the Dean of Students Office or the Office of Student Rights and Responsibilities (OSRR). If you do not know the identity of the student, report the situation regardless, which will allow further intervention as needed.  

Classrooms will not have increased cleaning protocols or ingress/egress procedures. Individual cleaning kits can be found at several campus locations

Supporting Students

Vaccination Status: Instructors may not ask students about their vaccination status, nor will this information be shared by the University. Students with questions about vaccinations should be referred to

Instructors may not make individual arrangements with students for long-term remote participation, as this would require Senate approval. However, instructors should allow students to catch-up on missed in-class materials or assignments per their absence policies. Students who cannot participate fully in-person for Fall 2021 should be referred to their academic advisor. 

Student Illness & Quarantine  

  • Students are not permitted to participate in campus activities if exhibiting any COVID symptoms and are expected to stay home if sick. 
  • There will not be an immediate, uniform notification system for instructors for students who test positive for COVID or are quarantined due to exposure. Students are expected to notify their instructors of any absence due to illness or quarantine.  
  • Instructors are not required to record or broadcast lectures for students who are unable to attend class due to illness or quarantine. However, instructors are encouraged to be accommodating for ill or quarantined students. 
  • More information about the notification and quarantining process will be shared as soon as possible, pending UC Office of the President and Cal-OSHA guidance. 

Instructor Illness & Quarantine 

  • Instructors are not permitted to participate in campus activities if exhibiting any COVID symptoms and are expected to stay home if sick. 
  • Instructors who are ill, test positive for COVID, or are quarantined should connect with their department chair to plan for course coverage, which may include online synchronous or asynchronous instruction for short-term course coverage as allowable by departmental policy. 

Instructional Technology

Individual classroom technology consultations are available to ensure instructors are familiar with their classroom set-up. Pre-semester consultations are recommended. 

Additional opportunities for training and support on various tools can be found here

Many of our large classrooms have been equipped with new technology that will allow simultaneous broadcast to classroom speaker systems and laptop or Zoom audio recordings. More information can be found here.

Learning Together

The Center for Engaged Teaching and Learning (CETL) will host a variety of workshops this summer to help instructors prepare for Fall instruction.


Information for Staff

Telecommute Agreement and Alternative Work Schedules

Current Temporary Telecommute agreement ends June 30, 2021. For staff continuing a telecommute schedule, an updated Telecommute Agreement Form must be submitted. Click Here to complete the Telecommute Agreement Form.

COVID Benefits Information

Click here for benefits information

Hybrid Work Force Resources

Hybrid work options offer creative approaches for completing work while promoting balance between work and personal flexibility.  Click here to learn more about Hybrid Work Arrangements from HR.

IT Continuity

OIT has curated strategies, tools, and resources to facilitate remote work and collaboration. Click here to learn more about IT Continuity from OIT.