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Academic Personnel & Staff

All UC Merced staff, faculty, academic personnel, and student employees are required to comply with CalOSHA emergency COVID-19 Prevention Emergency Temporary Standards, UC COVID-19 Vaccination Program Policy, and UC Merced's Directive on COVID-19 Mitigation Measures (read full policy documents here). As we continue to navigate forward together, this page will serve as a central resource for this policy and other information.

As of July 15, 2021, employees must submit proof of COVID-19 vaccination, medical exemption, or religious accommodation.

Jump to Faculty & Academic Personnel Info | Jump to Staff Info | Essential Information Snapshot

Submit COVID-19 Vaccination Proof or Exemption

Use one of the buttons below to either upload your COVID-19 vaccination card, request a COVID-19 vaccination medical exemption, or request a COVID-19 vaccination religious accommodation.  If you are a student employee, please submit through Student Health Services here.

Need Help Submitting Proof or Requesting Exemption?

If you are in-progress with your COVID-19 immunization 2-dose protocol, submit this Attestion of In-Progress form.  Once you have completed you immunization protocol, complete the process by uploading proof to the Work Health Solutions portal.

Information for Faculty & Academic Personnel

COVID Leave Options and Guidance

Visit the Academic Personnel page for specific COVID Leave Options and Guide for faculty, instructors, and other academic appointments.

Information for Instructors

Instruction

Please see here for the latest information for spring semester instruction.

Click here to read guidance and best practices, updated January 8, 2022.

Full capacity occupancy of our instructional classrooms and labs is expected. Only courses with prior approval from the academic senate may be taught in online, hybrid, or hyflex modalities.

  • Instructors and TAs with functional limitations due to medical condition can apply for medical accommodation through Disability Management Services

Instructional Spaces

Face coverings are required for students, regardless of vaccination status, at all times in the classroom. 

Face coverings are available at no cost at several campus locations.  

Students who are not complying with masking requirements should be handed as outlined in the campus policy for “Dealing with Disruption”, which outlines steps for escalation: 

  1. Remind the unmasked student to put on a face covering. 
  2. If non-compliant, ask the student to leave the classroom. If the student refuses to leave, you may dismiss class early for the well-being of all.
  3. After class, report non-compliant students to the Dean of Students Office or the Office of Student Rights and Responsibilities (OSRR). If you do not know the identity of the student, report the situation regardless, which will allow further intervention as needed.  

Classrooms will not have increased cleaning protocols or ingress/egress procedures. Individual cleaning kits can be found at several campus locations

Supporting Students

Vaccination Status: Instructors may not ask students about their vaccination status, nor will this information be shared by the University. Students with questions about vaccinations should be referred to nursing@ucmerced.edu

Instructors may not make individual arrangements with students for long-term remote participation, as this would require Senate approval. However, instructors should allow students to catch-up on missed in-class materials or assignments per their absence policies. Students who cannot participate fully in-person for Spring 2022 should be referred to their academic advisor. 

Student Illness & Quarantine  

  • Students are not permitted to participate in campus activities if exhibiting any COVID symptoms and are expected to stay home if sick. 
  • There will not be an immediate, uniform notification system for instructors for students who test positive for COVID or are quarantined due to exposure. Students are expected to notify their instructors of any absence due to illness or quarantine.  
  • Instructors are not required to record or broadcast lectures for students who are unable to attend class due to illness or quarantine. However, instructors are encouraged to be accommodating for ill or quarantined students. 
  • More information about the notification and quarantining process will be shared as soon as possible, pending UC Office of the President and Cal-OSHA guidance. 

Instructor Illness & Quarantine 

  • Instructors are not permitted to participate in campus activities if exhibiting any COVID symptoms and are expected to stay home if sick. 
  • Instructors who are ill, test positive for COVID, or are quarantined should connect with their department chair to plan for course coverage, which may include online synchronous or asynchronous instruction for short-term course coverage as allowable by departmental policy. 

Learning Together

In preparation for a remote start to the spring semester and to help ensure student success, Teaching Commons has prepared two resources for Instructors:

  1. How to Set-up CatCourses
  2. Checklist for initiating and maintaining strong communication throughout the semester

Teaching Commons offers workships and consultation opportunities for faculty on a variety of pedagogical practices and instructional technology tools.  Resources and additional information can be found here.

Information for using classroom technology during COVID has been developed for faculty.  Additionally, individual classroom technology consultations are available to ensure instructors are familiar with their classroom set-up.  Pre-semester consultations are recommended and additional opportunities for training and support on various instructional tools can be found here.

Information for Staff

Telecommute Agreement and Alternative Work Schedules

For staff who have a telecommute schedule approved by their supervisor, a Telecommute Agreement Form must be submitted and up-to-date. Information on establishing a Telecommute Agreement and instructions are available on the HR websiteClick Here to complete the Telecommute Agreement Form.

COVID Benefits Information

Click here for benefits information

Hybrid Work Force Resources

Hybrid work options offer creative approaches for completing work while promoting balance between work and personal flexibility.  Click here to learn more about Hybrid Work Arrangements from HR.

IT Continuity

OIT has curated strategies, tools, and resources to facilitate remote work and collaboration. Click here to learn more about IT Continuity from OIT.